Broken Wheel Western Adventures

Purpose: To provide leadership, organization, and supervision to all aspects of the camping ministry.  Be approachable and available to assist and guide staff as required. 

Job description:

1. Is responsible to the Broken Wheel President.
2. Choose someone to act as Trail Boss when necessary
3. Know all camp policies, procedures and safety rules and ensure that they are followed.
4. Support all staff in their jobs and empower them to fulfill their responsibilities to the best of their ability.
5. Ensure campers and staff follow the daily schedule in a timely manner. 
6. Meet with:
   • The Head Wrangler and decide who will be riding and what trail you will be taking the next day.
   • The Camp Coordinator to plan the next day’s schedule and activities that will be happening
   • The Head Cook to review the next day’s plans to provide meals accordingly and inform the Cooks where to find the ride in case of emergency.
7. Complete the Staff Meeting Form.  At the end of the day review the form and make any changes that are required and sign it.  All completed forms are to be handed in to the Secretary at the end of the camp.
8. Oversee camp discipline.  Notify the President when discipline forms are required.
9. Lead morning staff meetings. Ensure staff devotional is included
10. Be sure that all staff are at staff meeting on time.
11. Send all staff and campers to bed according to the daily schedule.
12. Conduct one emergency evacuation drill during camp, preferably close to the beginning.
13. Maintain communication with Equine Program Manager to ensure that horse management priorities are being followed
14. Ensure that all available staff are present for saddling horses.  Help maintain order and safety on the trail.
15. Oversee lighting of fires in kitchen, hot water cooker and Chapel firepit. 
16. Ensure that teepee leaders know how to light and manage fires in teepees.
17. Ensure that teepees and other structures are prepared for rain and maintained during rainy times.
18. At the end of camp, ensure that all areas are clean and ready for the next camp.  Hand in all paperwork to the Secretary and update the President or Equine Program Manager on any issues if necessary.

Purpose:  To carry out the food program as outlined by the Food Coordinator.

Job description:

1. Is responsible to the Trail Boss and the Food Coordinator.
2. Participate in morning staff meeting and Chapel services as able.
3. Follow the guidelines and menus as outlined by the Food Coordinator.
4. Provide nourishing, tasty meals at appropriate times. Take into consideration special dietary needs of campers and staff. (e.g. Food allergies)
5. Talk to the Trail Boss daily regarding schedule. 
6. Check water heater before meals to make sure it’s full and hot for dishes.
7. Supervise proper storage of leftover food and cleanup of kitchen and mess tent after meals.
8. Cleanliness (hand washing etc.) needs to be a high priority with everyone working in the kitchen.
9. One cook on site needs to have a Food Safe Certificate.
10. Disinfect all counters, surfaces, water buckets, and drink containers in the kitchen and the mess tent regularly.
11. As necessary work with the Food Coordinator to complete an inventory of the kitchen.
12. Responsible to help in all areas of camp as required

Purpose:  To follow the direction of the Head Cook and assist in carrying out the food program. 

Job description:

1. Is responsible to the Head Cook.
2. Participate in morning staff meeting and Chapel services.
3. Work willingly with others in harmony as an example of Christian character.
4. Help to prepare meals at appropriate times. Take into consideration special dietary needs of campers and staff. (e.g. Food allergies) 
5. Be familiar with the menu and the kitchen procedures.
6. Properly store leftover food and cleanup of kitchen after meals.
7. Cleanliness (hand washing etc.) needs to be a high priority with everyone working in the kitchen. 
8. Disinfect all counters, surfaces, water buckets, and drink containers in the kitchen and the mess tent regularly.
9. At the end of camp help to clean up the kitchen for the next camp.
10. Responsible to participate in all areas of camp as required.

Purpose:  Work together with the Trail Boss to oversee the smooth operation of the daily schedule.  To provide fun games, activities and quiet times for staff and campers alike. 

Job Description:

1. Is responsible to the Trail Boss.
2. Coordinate, organize and announce all games, meals, activities and Chapel services.
3. Help the Trail Boss to organize campers and staff to follow the daily schedule in a timely manner. 
4. Come alongside staff and encourage them to participate in all activities and be an example by being involved yourself.
5. Work with staff to keep all campers involved in the various activities.
6. Be available during saddling time to assist where needed as able.
7. Is responsible to help teepee leaders and campers that remain at camp during the rides with activities, or games as needed.
8. Support other staff by helping as required.

Purpose:  To reflect Christ’s love for the campers in your teepee group by providing 24 hour care and supervision. 

Job description:

1. Is responsible to the Trail Boss.
2. Is responsible for the campers under you.
   • Ensure that they take all required medications. Ensure that they get adequate sleep. Be sensitive to health or emotional conditions.
   • Help campers be prepared for activities in the schedule (Bibles for Chapel, Riding boots and water bottles for riding)
3. Be able to present the Gospel to the campers.
4. Is responsible to lead the daily devotional time with the campers
5. Ensure that the campers follow the schedule and are on time.
6. Keep the campers involved in the various activities and be involved yourself.
7. Organize or assist as needed with activities and games.
8. Assist in training a COLT who may be working directly with you.
9. Learn to work as part of a team.
10. At the end of camp, ensure that the campers pack all of their belongings (including medication) and clean up your teepee so it is ready for the next camp.
11. Responsible to help in all areas of camp as required

Purpose:  Carry out the horse program at camp as outlined by the Equine Program Manager.

Job Description:

1. Is responsible to the Trail Boss.
2. Is responsible to the Equine Program Manager and needs to maintain communication with him or her throughout camp
3. Meet with the Trail Boss daily to review the day and discuss the next day’s plans.
4. Fill out all necessary paperwork in a timely manner.
5. Coordinate and train wranglers, assess riders to assign riding levels, assign riders to horses and adjust riding list as necessary.
6. Follow the daily schedule
7. Strive to have all horses in by staff meeting every morning and attend the staff meeting.
8. Teach horsemanship and safety rules to campers.
9. Protect the campers on the trail by helping to maintain order in the line.
10. Ensure horses are safely secured at lunch, and before and after the ride.
11. Ensure the good health and treatment of horses including but not limited to meeting daily requirements such as feed and water.
12. Keep tack in a neat and orderly fashion.
13. Discuss horse or tack issues with the Trail Boss and the Equine Program Manager.
14. At the end of each camp make sure the tack is ready for the next camp.
15. Responsible to help in all areas of camp as required.

Purpose:  To follow the direction of the Head Wrangler and assist in carrying out the horse program. 

Job Description:

1. Is responsible to the Head Wrangler.
2. Assist in following the daily schedule.
3. Strive to have all horses in by staff meeting every morning and attend the staff meeting.
4. Assist with teaching horsemanship and safety rules to campers.
5. Protect the campers on the trail by helping to maintain order in the line.
6. Ensure horses are safely secured at lunch, and before and after the ride.
7. Ensure the good health and treatment of horses including but not limited to meeting daily requirements such as feed and water.
8. Keep tack in a neat and orderly fashion.
9. Discuss horse or tack issues with the Head Wrangler.
10. At the end of each camp help make sure the tack is ready for the next camp.
11. Responsible to help in all areas of camp as required.

Purpose:  To learn leadership skills by being involved in daily camp activities. 

Job description:

1. Is responsible to the COLT leader.
2. Attend morning staff meeting on time.
3. Work under senior staff as assigned and assist them in all of the activities and chores.
4. Learn to work as part of a team.
5. Be a willing example to the campers.
6. Leave all discipline to the Trail Boss.  When an issue arises you should notify the designated supervisor.
7. Help keep all the campers involved in the various activities and to be involved yourself.
8. Responsible to help in all areas of camp as required

Purpose: To teach the campers about the Bible and present the Gospel.

Job Description:

1. Is responsible to the Trail Boss
2. Prepare and teach a Bible lesson every evening in chapel
3. Attend morning staff meeting on time.
4. Prepare a devotional for morning staff meeting as required
5. Be available for the campers and staff to ask questions
6. Be a godly example to the campers
7. Work as a willing member of the team
8. Responsible to help in all areas of camp as required

Thanks for your interest in volunteering your time to serve at camp this summer. We really appreciate all the energy and skills that you will bring to our team. However, we realize that by donating your time here, you will be foregoing the opportunity to work elsewhere to earn money you may need for living expenses, school tuitions etc.

As a way to earn back some of that money we have attached a link to a letter that explains our sponsorship program for you to give to your family, friends and/or churches and ask them to consider supporting you during your time serving at camp. They can either donate the money directly to you or else contact our office to transfer the funds through our system.

Prayer is also such an important element of successful ministry so we have included a section for you to fill out your own personal prayer requests for your friends and family to support you in that way as well.

This program is completely optional, but it gives you as an individual the opportunity to gain financial and prayer support during your time at Broken Wheel. Thanks again for your willingness to serve in this way.